Privacy policy for data collection on the Foundation’s website.
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What can you find in our policy with regard to forms?
1. The Foundation is the administrator of my personal data. What does it mean and where
does it get it from?
2. Does anyone else administer the data I have submitted to the Foundation?
3. How do we provide more information about the processing of your data by the
Foundation?
4. What data do we require (and for what purpose) and why do we ask for your consent?
5. On what basis and for what purpose do we process your personal data obtained through
the Foundation website?
6. What are your rights to your data?
a. The right to withdraw consent and what are its consequences
b. Did you know that you also have the right to lodge a complaint?
7. How long we store your personal data?
8. Who we share your personal data with?
9. Do we transfer your data to countries beyond the European Economic Area (EEA)?
10. Does the Foundation process your data automatically, including profiling it?
11. What is the Foundation’s cookie policy?
a. How I accept the cookie policy?
b. Can I block your use of cookies?
This policy represents the Foundation’s fulfilment of its obligation to provide information in accordance with Article 13 of the General Data Protection Regulation (RODO).
1. The Foundation is the administrator of my personal data. What does it mean and where does it get it from?
First of all, our full name is Fundacja IDEANOVA (before Tworzymy Kraków) with its registered office in Kraków, you can find us at: ul. Syrokomli 3/1, 30-102, Kraków.
In order to make this Policy more convenient for you, we use the abbreviations “We” or “Foundation”.
A data controller is the entity that decides how your personal data is used. We have obtained your data directly from you by means of one of our forms, for instance when you order materials, when you recruit for our events or when we contact you about issues you have reported. This policy also applies to the use of cookies, described in paragraph 11.
2. Does anyone else administer the data I have submitted to the Foundation?
No. At the moment we do not have any partners who would be co-controllers of your data.
3. How do we provide more information about the processing of your data by the Foundation?
Email us at: kontakt@ideanova.org.pl
4. What data do we require (and for what purpose) and why do we ask for your consent?
In each of the forms we ask you to provide certain data which is necessary for us to carry out the activity for which you are contacting us, e.g., your first and last name and your email address in order to respond to your application for cooperation or a project (idea/problem).
For the purposes of competitions, we often require more data, which you send in the attached scanned declaration. Then we process your data for the purpose of fulfilling the contract or for our justified interest as data controller. If you do not provide this data, we will not be able to undertake the activity you have requested. Sometimes, however, we simply encourage you to provide us with data for additional purposes. In such cases, we always ask for your consent as required by law. For instance, to keep you informed about our statutory activities in the future. For the time being we do not collect or plan to collect
any special category of your data (so-called sensitive data). Note that you can always withdraw your consent by writing us an email. The withdrawal of your consent does not have a negative effect on the processing until it is withdrawn.
5. On what basis and for what purpose do we process your personal data obtained through the Foundation website?
We process your data when it is necessary for us to perform a contract we have concluded or are about to conclude with you, including: for the performance of a co-operation contract for our activities, your participation in our events such as conferences, workshops or training courses that you register for, your participation in competitions that we organise, unless you have submitted your entry and the competition regulations are in the nature of a contract, handling your entries and questions that you address to us in connection with or for the purpose of concluding contracts.
We equally process your data on the basis of the Foundation’s legitimate interests as a data controller, i.e.: to handle your applic tions, questions or requests directed i particular via the contact form, which do not concern the performance of contracts, including providing information on our activities and objectives, to enable you to notify us of a project (problem) to be carried out in Krakow and to contact us in relation to this, to contact you directly throughout the duration of the contract in matters relating to the statutory activities of our Foundation, as well as provide you with information about our activities during this time, your participation in competitions that we organise, provided that you have applied and the competition rules are in the nature of a public promise, to carry out statistical analyses, to fulfil our reporting obligations to the entities that subsidise our activities, in case you have participated in our activities funded by such
entities, which require information about the beneficiaries of the activities for reporting purposes, to protect the Foundation’s legal interests in the event of any judicial dispute (including the identification, investigation or defence of claims), to associate in our CRM systems your data obtained in different situations, together with information about the context, basis and purposes of their acquisition, to implement the accountability principle
by the Foundation (to demonstrate that we have adequately fulfilled our obligations as the controller of your data). We process your data also on the basis of your consent, if such consent has been granted by you. Giving consent is voluntary (you can, you don’t have to) and you can revoke it at any time by emailing us. Only with your consent can we process data for the following purposes: to make it easier for us to contact you by telephone about any issues (problems/projects/ideas) you have reported, to facilitate telephone contact with you in relation to your entries to our competitions, to contact you in relation to our statutory activities, including invitations to cooperation, both individually and via so-called mailings (newsletters), by telephone and/or e-mail, depending on what you have agreed to.
6. What are your rights to your data?
You are entitled to request access, rectification, completion, erasure, restriction of processing and portability of your data, as well as to lodge an objection. The right to object to data processing is an extended right that has been granted as of May 25, 2018. The same
applies to the new right to data portability. In order to exercise your rights please contact us.
a. The right to withdraw consent and what are its consequences.
Any data not marked with an asterisk are provided by you on a voluntary basis, and we collect them for the purposes covered by your consent. The data provided voluntarily may also be processed by us for other purposes for which we need your consent. Hence, if you have given your consent to the processing of your data – REMEMBER! you have the right to revoke your consent at any time by sending an e-mail to: kontakt@ideanova.org.pl or by clicking on the link (available e.g., in the mailing). In such a case, the current processing (from the moment of giving your consent to its withdrawal) will be lawful.
b. Did you know that you also have the right to lodge a complaint?
You also have the right to lodge a complaint before the President of the Office for Personal Data Protection (ul. Stawki 2, 00-193 Warszawa), if you believe that there is
something wrong with our processing of your data.
7. How long we store your personal data?
We store your personal data throughout the duration of the contract concluded with you
and also after its termination for the purposes of: resolving any disputes, fulfilling legal
obligations, including, in particular, tax and accountancy obligations, if applicable, statistical
analyses performed for our purposes, for a maximum period of 10 years after the
completion of the contract. We store your data in particular for the purpose of cooperation
or your participation in competitions. During the course of the contract, we also store your
data for the purpose of contacting you and keeping you informed about activities, until the
end of the contract or unless you object first. Keep in mind that if you have agreed, for
example, to be kept informed about our activities, regardless of the end of the contract we
will still be able to send you information about what we are up to. We also keep your
personal data for the purpose of our reporting to entities that subsidise our activities for the
time indicated in the agreements concluded with them and as long as you have benefited
from activities subsidised by them.
For accountability purposes, i.e. to prove compliance with the laws on the processing of
personal data, we will keep your data for the period that the Foundation is obliged to retain
the data or documents containing it in order to provide evidence of compliance with legal
requirements and to allow inspection by public authorities.
We will also keep your personal data for the purposes for which you have given your
consent, in this case until the activities in question have ceased (e.g., termination of mailing), including our assessment that the data is no longer needed for them or your withdrawal of consent. In particular, if you have given your consent to receive information about our Foundation’s activities, your data will be processed until the information about the Foundation’s activities is terminated or your consent is withdrawn. Consent may also be partially withdrawn, e.g., in the scope of data provided voluntarily (note that your consent to contact you is separate for e-mail and telephone contact).
8. Who do we share your personal data with?
Your data is collected by using the WordPress tool and plugin https://contactform7.com/privacy-policy/, however, according to our best knowledge, the providers of the aforementioned software are not able to access the data we collect using this software. The tools themselves are installed on a server whose provider contractually assures us that the processing complies with EU requirements, is located in Poland, and the data is transferred via a secure connection (encrypted SSL). We may also transfer your data to our other service providers, exclusively for the purpose of handling our activities and the processing purposes already stated in this Policy. Especially our service providers cannot decide themselves on the use and purposes of the processing of your data that we
entrust to them, including using it for their own purposes. We may share your data with our funders for the purposes of reporting to them, but only for the purpose and to the extent necessary to bill them for the activities in which you participated (if you participated in such activities).
Your data will not be passed on to other entities, in particular we will not sell it to anyone.
9. Do we transfer your data to countries beyond the European Economic Area (EEA)?
To the extent indicated in paragraph 8, your data may be transferred to a cloud tool
provider domiciled in the USA, and this transfer is carried out with the legal safeguards
and accompanying technical safeguards required by the European Union.
10. Does the Foundation process your data automatically, including profiling it?
We process your data by automated means, but we do not profile your personal data
(among other things, we do not analyse your behaviour in order to forecast and infer what
your preferences and interests are). For example: you have agreed to be contacted about
our activities, including invitations to collaborate. We do not consider it profiling if we call you individually with an offer of cooperation in some activity, if you have once expressed an interest in this type of activity yourself. Nor does our processing affect the situation of your rights and obligations.
11. What is the Foundation’s cookie policy?
The Foundation’s website http://new.tworzymykrakow.org uses text files commonly known as cookies in order to adapt the website to the users’ needs and for statistical purposes. We use cookies to collect information about how users use our site and to correctly configure the site, as well as to save user settings (e.g., language, font size, etc.).
We use cookies for analysis, research and viewing audit, in particular to create anonymous statistics which show how users use our website. This knowledge allows us to improve the structure and content of our sites. Cookies are also used by websites to which we refer to show e.g., multimedia.
a. How I accept the cookie policy?
By accepting this policy in the forms on the website or simply by not changing the settings in your browser. However, you can always change the settings, and we do not consider it as a contradiction to confirm that you have familiarized yourself with the rest of the policy.
b. Can I block your use of cookies?
You can change your browser settings for cookies so that they do not collect the above information. If you don’t change these settings, you accept the cookies used on our website. You can read about how to block and restrict the installation of cookies through your browser settings or by using one of many available (free) tools at http://jakwylaczyccookie.pl/jak-wylaczyc-pliki-coo